Last Updated: August 2023
This policy covers the information you share with us and/or which may be acquired or produced during the application or recruitment process. If you are offered and accept employment, the information collected during the application and recruitment process will become part of your employment record.
We define Personal Information (or "your information") in the following manner: Any information that you provide to us about yourself while using the service that could help someone else identify you as an individual entity. This may include information such as your name, phone number, location, IP address, system locale and preferences, picture, etc.
We define the following domains "www.oneplusone.org.uk", “www.indeed.com” and "www.breathehr.com" as “Career Site”. However, we may from time to time use a different recruitment provider which should also be defined as "Career Site".
Here is a summary of the Personal Information we collect:
We collect and process your information where it is necessary in order to take steps, at your request, to potentially enter into a contract of employment with you. We also seek your consent to process your personal information in specific circumstances to comply with legal obligations.
We implement reasonable technical and organisational measures to protect your personal information from unauthorised access, alteration, disclosure, or destruction. We use encryption for data storage and data transfer using SSL. Access to certain data is controlled through access management controls.
Your information may be used for the following purposes:
We will never sell, rent or loan any personal information to any third party. The following parties may have access to your personal data under certain conditions.
Your information may be shared with our employees, contractors, affiliates, subsidiaries, in relation to the purposes described above.
Governmental & Professional Services
Our charity is registered in the United Kingdom. We are therefore subject to UK legislative texts on data protection and privacy. We may also be required to disclose your information to external third parties such as:
We primarily use “BreatheHR” and “Indeed” to host our Career site. The data is hosted within the UK/EU. You can learn more about the security measures taken by “BreatheHR” and “Indeed” to protect your data on their website. You can also find their associated Data Protection Agreements.
We will also share your personal information with other third parties to detect, prevent or otherwise address fraud, security audits and compliance or technical issues.
We take appropriate steps to protect information about you that is collected, processed, and stored as part of the application and recruitment process.
You can also edit, delete and get access to personal information that we hold within 60 days of any request you make by contacting us: firstname.lastname@example.org
We are committed to delete personal information when the retention of data concerning you is no longer justified, and we have no legitimate reason (e.g., legal obligations) that justifies the retention of your data. Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.
Due to the sensitive nature of the information, we work hard to prevent unauthorised access to or unauthorised alteration, disclosure or destruction of information we hold. In particular:
By law, under the GDPR regulations, you are entitled to the following:
If you wish to exercise any of your Data Protection Rights above, please contact us using the following email address: email@example.com
We may change this policy from time to time. We will post any changes to this policy on this page. Each version of this policy is identified at the top of the page by its last updated date.